Elite travel management for entertainment & sports organizations
End-to-end precision. 24/7. Everywhere.
With Stage and Screen handling your travel, you can focus on making the magic happen.
Travel solutions for your industry
From stage lights to floodlights, each industry in the world of stage and screen has its own quirks and challenges.
Whether you're moving talent for a production, coordinating team travel for away games, or managing everyday corporate trips
for your business operations, marketing, or sales teams, Stage and Screen has you covered.
With our specialized entertainment and sports travel services, our dedicated Travel Managers understand you need flexibility
and get to know your teams inside and out, to get everyone where they need to be, on time.
All-in-one entertainment & sports travel experience
Our Stage and Screen Travel Managers know how to get your people, gear, and VIPs from A to B, safe and sound.
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Specialized entertainment & sports travel
Film crews, touring bands, sports teams, television productions, creative agencies, as well as all your internal corporate travelers – when you need to be somewhere, we make it happen. Our teams can coordinate flights, ground arrangements, and moving talent, equipment, and business travelers to your exact needs.
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Your backstage travel crew
For over 30 years we’ve been the invisible travel logistics force behind the scenes; the ones who make sure you’re in the right place, at the right time, ready to perform or conduct business. We handle the chaos and keep safety first, so that you can handle the spotlight and your business priorities.
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Eliminating delays and risks
Your audience is waiting. Your moment is now. Your meeting can’t be missed. Your business won’t wait. Every delayed flight, every missed connection, every travel logistics hiccup is a performance or business opportunity at risk. We exist to eliminate those risks. Because when you’re focused on creating magic or driving business results, someone needs to focus on the mundane.
Travel management for elite performers & growing organizations
24/7 support. Exclusive deals. Easy wins. Our Travel Managers will help you enhance every trip, taking over the travel logistics so you can stay focused on performance and business growth.
Expert travel support, 24/7
No call centers, just real people who know your business. So, when suddenly you need new people, new equipment, or a whole new approach, we’re there to help, and fast. That’s why we keep things flexible with 24/7 global support and instant access to your travel plans in-app.
Transport gear, kit, instruments, and batteries
Whether you’re traveling with rigs, wigs, sports kits, or instruments, we’ll make sure it arrives safely on the field, location, or set. We work with trusted freight partners to coordinate every shipment and transportation schedule, providing you visibility and peace of mind. Traveling with lithium batteries? No sweat, we’ll sort it. Or if you need an extra flight seat for your cello, we’ll organize it.
Exclusive industry travel rates
Make your travel budget go further, without scrimping on value. Get access to exclusive music, media, and sports kit baggage rates through our global partners. Your talent and team members can travel in style with premium flights, hotels, transfer options, and any request they wish.
Fast and flexible payment solutions
However you manage payments, through POs, cost centers, job codes, or otherwise, we can roll with it. Our budgeting tools and Travel Managers help you track, remap, and reconcile it all with fast, hassle-free turnarounds, so you can journey farther without breaking the bank.
“I cannot recommend them highly enough. We have worked with many agents over the years, but none come close to Stage & Screen. They are incredibly quick to respond and around the clock have helped us book travel. We have never had a single issue with a flight, car, or greeter. Their expertise has saved us countless hours and dollars."
Natalie Whalen, Cold Iron Pictures
Travel case studies
Travel headaches? We’ve been through it all and can help ease your stress.
Here’s just some of the ways we’ve helped our clients in the sports, media, production, and creative industries.
It’s time for elite travel management for the entertainment & sports industries
Stage and Screen keeps your cast, crew, athletes, teams, and corporate travelers on the move. With 30+ years in entertainment travel, our specialized Travel Managers know how to handle logistics so your show and your business never slow down.
- One platform for bookings, approvals, and travel reports
- 24/7 global support for all your travelers
- Live duty of care dashboard for VIPs and traveling teams
- Entertainment-only travel rates and perks
Entertainment travel FAQs
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What is entertainment and sports travel management, and who is it for?
Entertainment and sports travel management is the coordination of travel and logistics for the entertainment and sports industries, which covers film, television productions, music tours, sports, and creative services. It also includes managing everyday corporate travel for the internal teams and departments within these organizations.
Here at Stage and Screen, we have Travel Managers who specialize in all these areas, so they already understand the industry’s specific travel needs. Our services and experience are tailored to you, your talent, your teams, and your equipment. We aim to make every trip and production smooth, including the transportation of equipment, lithium battery clearance, and being available if plans change quickly.
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How does Stage and Screen’s travel services differ from standard corporate travel?
This isn’t our first rodeo; we know plans change fast, and performance can’t wait. This industry is fast-paced, so our travel management services reflect that.
Stage and Screen is purpose-built to manage these unique demands; we even have exclusive negotiated airline rates for transporting equipment and crew that will cost you less than your typical travel website.
If you need specific requests for athletes, artists, actors or any celebrity talent, we can organize whatever requests they have. And for your business travelers, we provide the same level of dedicated support and competitive rates to keep your entire organization moving efficiently.
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Do you offer 24/7 support for late shows, night shoots, and last-minute changes?
Yes, our after-hours agents are always ready to resolve issues in real time. From lightning-fast ticket reissues to emergency transport or accommodation, we support our Stage and Screen clients with whatever assistance they need, any time of day.
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Can Stage and Screen secure group air and hotel blocks while dates are still being finalized?
Absolutely, no sweat. We can secure you soft holds on air and accommodation, protecting your schedule as everything shakes out. Nobody wants to be locked into a booking after plans change, so we work to keep you flexible. This service includes inventory holds, attrition buffers, late-check ins, and our undivided attention to give you the breathing room you need.
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Do you help with visas and work permits for people and equipment?
Our team's travel expertise means we can advise you on visa requirements and documentation needed for your travelers and equipment. For visa and work permit procurement, we partner with trusted third-party specialists who can guide you through the process.
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Can you split billing by project, tour, unit, or cost center (POs/job codes)?
Absolutely. We can split billing by project, tour, unit, or cost center, and align with your PO or job code system for clean, easy reporting. Everything can be handled in Melon and with your dedicated travel team, so all expenditures can be tracked and reconciled without a headache.
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What reporting do you provide on duty-of-care compliance and sustainability?
To keep the crew at HQ and on the ground safe and fully informed, we provide a whole host of reports. For duty of care, you can see where your teams are with visual dashboards, and we provide real-time, relevant travel alerts if there is a significant event.
When it comes to sustainability, you can track emissions in Melon’s reporting suite.
