In a recent survey of 2,500 business travel managers, bookers and travelers around the globe, the majority revealed that their travel policies needed updating post-COVID. But while most agreed that changes were needed, over a quarter (28%) were unsure what exactly needed to change. So, what should travel managers be doing to prepare their travel policies ready for the ‘new normal’?
Preparing your policies
“Individuals managing a travel program should always have their travel procedures at the front of their mind”, explains Corporate Traveler’s Head of Account Management James McIlvenna. “When they feel the situation has changed enough to warrant their policies outdated, rules should be amended or authority sought to do so.” So, what should you be reviewing and how can you make sure your policy is prepared?
5 steps for reviewing your travel policy with Covid-19 in mind
1) Keep things flexible
Help build employee trust and confidence by ensuring you have flexible travel options within your policy. Consider an interim travel policy for maximum flexibility – our free interim travel policy template is a great place to start.
2) Check your health and safety processes
Review your health and safety processes and procedures including those of your approved airlines, hotels and car rental companies. Our traveler hub has links to various suppliers' Covid-19 processes.
3) Re-evaluate your travel expectations
Resuming travel will be different for every business, so it's important to establish your company's travel expectations - for example how your business classes ‘essential’ versus ‘non-essential’ business travel, what is value-generating travel and the number of employees allowed to travel at any one time.
4) Assess your data and how it's communicated
Be prepared for changing travel requirements and restrictions from every country for the foreseeable future. Your travellers need to be aware of any rules or changes that may affect their trip, so it's essential to consider how this information can be effectively communicated to your travelers.
Did you know: Our Travel News Hub contains the latest air, hotel, and border updates from across the globe, an interactive map to help you assess your destination’s risk, and chatbot assistance for any further questions.
5) Review your travel technology
Is your travel technology working for you? For example, facilitating pre-approvals without any additional bureaucracy or supporting your duty of care through traveler tracking and travel alerts? If not, ask your TMC how you can get the right technology for your travel program.