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Corporate Traveler and Ramp: your travel and expense, connected

 

Corporate Traveler and Ramp have worked together since 2021 to close the gap between booking a trip and closing the books. We handle the travel, with dedicated consultants, negotiated rates, and 24/7 support. Ramp handles the spend, with corporate cards and automated expense management, and a direct API connection between the two means your travel receipts arrive in Ramp on their own, matched to the right card transaction with booking details already filled in. 

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How your travel receipts get into Ramp

When a traveler books through Corporate Traveler and pays with their Ramp card, we send the invoice straight to Ramp through a direct API connection. It attaches to the matching transaction and carries your booking details into the memo field.

The connection runs automatically in the background, so receipts move from our system to your Ramp account without anyone needing to do anything else. 
 

What the connection does for you

business travel savings, travel policy, budget

Booking details, filled in

Your cost centers, project codes, employee IDs, and any other reference fields you capture at booking flow straight into the memo on the Ramp transaction. Your finance team receives the coding context it needs without having to ask a single traveler for it.
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Matching that lands

The integration matches each receipt using the traveler, transaction ID, receipt date, and amount, which pushes accuracy past 90%.* That's a meaningful step up from hoping an email finds its way to the right line item on its own.
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Receipts that keep up

Receipts flow into Ramp within a day of the booking, so they're attached long before anyone needs to close the month. Nothing sits in an inbox, nothing bounces, and no receipt turns up three weeks after the trip has ended.
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Live in a few minutes

A Ramp admin connects Corporate Traveler through Ramp's app directory, and your whole organization is live. There's no per-user setup and nothing for individual travelers to configure.
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A compliance record that builds itself

Every receipt that syncs is logged automatically, with a timestamp and a record of the match. If your team needs to show how a transaction was verified, that history already exists instead of something someone has to piece together after the fact.
No hidden costs

One version of the truth

All data comes directly from our billing system, so the amount that appears in Ramp is the amount we actually billed. You avoid transcription errors, duplicate copies, and the tedious work of reconciling two records of the same trip.
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Included at no extra cost

The integration comes with your Corporate Traveler program. There's no license fee, no setup fee, and no per-user charge.

*Based on internal testing.

How it works, start to finish

Corporate Traveler integration with Ramp

  • 1. Connect Corporate Traveler to Ramp. 

    A Ramp admin approves the connection in Ramp's app directory and shares the connection ID with our team. It takes a few minutes and it's a one-time job for your whole organization. 

  • 2. Book and pay with your Ramp card. 

    Your traveler books through Corporate Traveler and pays with their Ramp corporate card. Ramp creates the transaction the moment the card is charged. 

  • 3. We generate the receipt. 

    Corporate Traveler produces a digital receipt with the full booking details, tax breakdown, and any reference fields configured for your business. 

  • 4. We match it to the transaction. 

    The connection finds the traveler's matching Ramp transaction, attaches the receipt, and writes your reference fields into the memo. 

  • 5. It shows up in Ramp. 

    The receipt, reference fields, and memo appear on the card transaction in the traveler's Ramp account. Everything lands where your finance team expects to find it. 

Worth knowing: the Ramp corporate card is what makes the match possible, so bookings paid with another card won't sync. If your travelers are already on Ramp cards, you're set. 

Don’t just take our word for it 

How Corporate Traveler and Ramp work hand-in-hand

We've partnered with Ramp since 2021, building the connection between managed travel and automated expense management for hundreds of shared customers. The API integration is the latest chapter in that work, not the start of it.

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Our travel experts take the hassle out of your trips with tailored solutions and 24/7 support. Day-to-day booking and management, travel program optimization, and dedicated service are all handled by our team, backed by our travel platform, Melon.
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Ramp brings the smart financial tools: corporate cards, automated expense tracking, and real-time visibility into your travel spend. With Ramp and Corporate Traveler connected by API, the handoff between booking a trip and closing the books is one continuous motion.

Why choose Corporate Traveler? 

  • A real team, not a help center. You get a dedicated Travel Manager, a Customer Success Manager, and 24/7 live chat and emergency support from people who work in travel for a living. 
  • Rates you can't get on your own. GDS fares, negotiated and exclusive contracts, privately negotiated rates, and any supplier deals you've already secured, all in one place. 
  • Duty of care that's built in. You always know where your travelers are and how to reach them. 
  • Every booking type covered. Flights, hotels, car rental, and rail. 
  • Nothing extra to pay. The integration is included in your program, so connecting travel and expense costs you nothing beyond what you already spend. 

Step up your travel game with Corporate Traveler and Ramp

Looking for a travel management solution that checks all of your boxes? Talk to a Corporate Traveler expert today. See how our solutions can be tailored to your company’s needs, offering a business travel experience that puts your team at the heart.

Ready to feel the Corporate Traveler difference?

Talk to an expert

Talk to a travel expert 

We'll show you what a connected travel and expense program looks like for your business, whether you're already on Ramp or starting from scratch. 

 

Already with Corporate Traveler and Ramp? 

Turn the integration on. You'll need a Ramp admin to approve the connection, and we handle the rest. 

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FAQs

  • How does the Ramp API integration work? 

    When your traveler books through Corporate Traveler and pays with a Ramp corporate card, Ramp creates a transaction immediately. We generate the receipt and send it directly to Ramp through the API connection, where it's matched to that transaction using the traveler's details, the transaction ID, the receipt date, and the amount. The PDF attaches itself to the transaction and your booking details appear in the memo. Your travelers don't have to do anything differently. 

  • What is the difference between the API integration and email receipt forwarding? 

    Automated receipt forwarding was our previous method, in which invoices were emailed to a designated address and matched once they arrived. Delivery depended entirely on email, and the setup had to be repeated for individual users. The API integration replaces that process with a direct connection between Corporate Traveler and Ramp. Data comes straight from our invoicing system, matching accuracy sits above 90% (based on internal testing), your booking details carry through to the memo, and setup happens once for your entire organization. 

  • How long does setup take? 

    The part you handle takes a few minutes. A Ramp admin opens the Corporate Traveler app in Ramp, approves the permissions, and shares the connection ID that Ramp generates. Our team then activates the integration within 48 hours. Please send that connection ID promptly, because it expires after 48 hours, and we would recommend not leaving it to sit over a weekend. Before you start, you'll need Ramp corporate cards issued to your travelers, a Ramp user with admin-level access who can approve the connection, and a signed data authorization form. 

  • How quickly do receipts appear in Ramp? 

    Receipts are sent on a regular schedule, typically within 24 hours of the booking, so receipts are attached and matched well before anyone needs to close the month. 

  • Do travelers need to change anything? 

    They do not. Your travelers book the way they always have and pay with their Ramp card, and the receipt and booking details simply appear on the transaction afterward. 

  • Is our data secure? 

    Yes. All data is encrypted in transit using TLS 1.2 or higher, and we transmit no card numbers or sensitive personal data. Access uses industry-standard OAuth 2.0 authorization through the Corporate Traveler Ramp app, credentials are shared by encrypted email only, and our systems undergo ongoing vulnerability scanning and penetration testing. 

  • Is managed business travel right for my business? 

    If your company spends $100,000 or more on travel each year, or if you have complex travel and support needs, managed travel is almost certainly the better choice. Self-service booking tools can leave gaps in safety, security, and efficiency. With managed travel you get dedicated support, real flexibility, and a team keeping your program on budget and running smoothly. 

  • What does the Ramp integration cost? 

    The integration is included as part of your Corporate Traveler program, so there’s no separate license or setup fee. Ramp itself is free to get started, and every USA-based Corporate Traveler customer can access it as part of our bundle of technology solutions.