Travel management tips for 2021
Here’s the thing. Even the best, money-can’t-buy travel programs need updating regularly to keep travelers safe and costs down. But if yours hasn’t been reviewed in a while don’t panic! Help is at hand.
Over the years we’ve seen the good, the bad and the ugly of corporate travel management, and our experts know a thing or two about what works and what doesn’t. So, whether you’re busy booking or your travelers are currently grounded, grab the duster and let’s get started.
1. Company checklist
- Missed flights, lost passports… you name it, it happens. Check your travel insurance, look at what’s covered and see what Covid-19 measures are in place.
- To travel or not to travel? Make decision making a breeze by clearly defining what travel is allowed.
- Cut through the confusion by reviewing who’s authorized to book travel on behalf of your company. No authorization, no booking.
- Is that hotel safe? Is this airplane clean? It’s a new world of travel management out there, so decide if you need any new procedures to keep your travelers safe.
2. Looking for someone?
- Swot up on your travelers and review their preferences – do they prefer a certain seat, meal-type, particular hotel location etc.
- Check you’ve got emergency contact information on file for each traveler in case it all hits the fan.
- Audit what passport and visa info you have on file. Are you missing any? Are some coming up for expiry? You’ll thank us when you’re booking in half the time!
3. A policy refresh is always a good idea
- Let’s talk duty of care, because it’s time to implement risk management and duty of care into your corporate travel management program. Not sure where to start? Let’s go!
- Keep everything in line by reviewing your supplier agreements and making sure they fit with your with policy.
- Watching the pennies? Highlight the use of credits on hold to minimize expenditure in the early stages of traveling.
4. Let’s get techy
- Check your travelers have the latest travel apps downloaded and working. Don’t forget airline apps to collect those sweet frequent flyer points!
- Ready to look, book, boom? Make sure you're all set up with Melon.
- Expensing and reporting? We've got you covered too. Melon does it all in one platform.
5. What to know before you go
- When in doubt, check it. And by ‘it’ we mean border restrictions, self-isolation rules, testing requirements, airline rules – you name it!
- Keep it official by providing your travelers with a letter that states they’re traveling for ‘essential work’.
- Make trips a breeze for travelers by creating a clear process to follow, from checking-in mid trip to post-trip protocols.